Academic progress and exclusion
If you fail units, the academic progress process may be triggered. The MPA Advocates will assist any coursework student who receives an Early Warning Letter, Notice of Referral or Notice of Decision, by guiding each student through the process. This may be in the form of writing a letter of advice to the student outlining their options, conducting an interview to discuss the salient points of each case and advising on what aspects the Academic Progress Committee (“APC”) should be addressed.
The intention of the process is to identify students who are considered to be “at risk of failing” by the University. Those students will be warned in advance. Please note that students at Monash University are not automatically excluded.
The academic progress process is automatically triggered if and when a student has:
1. completed at least two semesters of candidature and, in the period commencing in December of the previous year, passed less than 50% of the student's enrolment;
2. failed the same compulsory unit twice, or
3. failed to comply with any terms or conditions imposed by the faculty board or by an academic progress committee of the faculty.
In some cases the Advocate assists students in writing detailed submissions which are sent to each APC in advance of hearings. If required by the student the Advocate can attend the hearing with them. The Advocate attends as the student’s support person because advocating on behalf of students during hearings is not permitted by university rules.
If a student attends an APC hearing they receivie a decision at the conclusion of the hearing. Each student also receives a letter from the faculty confirming the decision of the APC.
Exclusion is only one possible penalty which can be imposed by the APC.
More often students may be required to enrol in a lesser load to assist them in progressing successfully in their course.
It is therefore vital that students receive support during a stressful process. MPA staff treats academic progress matters very seriously and approaches the matter with pastoral care.
Click here for a detailed description of the academic progress process.
Received an Early Warning letter? Contact our advocate.
More information - Advice & advocacy
The staff of the Monash Postgraduate Association (MPA) provide confidential advice on supervision issues and any other difficulties you may be experiencing as a postgraduate student at Monash.
The best way to contact one of our Advocates is by via email. For those postgraduates located off-campus or studying via distance education, advice can be provided by email, and supported by phone calls (funded by the MPA).
Clayton - firstname.lastname@example.org
Caulfield - email@example.com