Academic progress and exclusion

If you fail units, the academic progress process may be triggered. The MPA Advocates will assist any coursework student who receives an Early Warning Letter, Notice of Referral or Notice of Decision, by guiding each student through the process. This may be in the form of  writing a letter of advice to the student outlining their options, conducting an interview to discuss the salient points of each case and advising on what aspects the Academic Progress Committee (“APC”) should be addressed.

The intention of the process is to identify students who are considered to be  “at risk of failing” by the University. Those students will be warned in advance. Please note that students at Monash University are not automatically excluded. 

The academic progress process is automatically triggered if and when a student has:

1. completed at least two semesters of candidature and, in the period commencing in December of the previous year, passed less than 50% of the student's enrolment;

2. failed the same compulsory unit twice, or

3. failed to comply with any terms or conditions imposed by the faculty board or by an academic progress committee of the faculty.

In some cases the Advocate assists students in writing detailed submissions which are sent to each APC in advance of hearings. If required by the student the Advocate can attend the hearing with them. The Advocate attends as the student’s support person because advocating on behalf of students during hearings is not permitted by university rules.

If a student attends an APC hearing they receivie a decision at the conclusion of the hearing. Each student also receives a letter from the faculty confirming the decision of the APC.

Exclusion is only one possible penalty which can be imposed by the APC. 

More often students may be required to enrol in a lesser load to assist them in progressing successfully in their course.

It is therefore vital that students receive support during a stressful process. MPA staff treats academic progress matters  very seriously and approaches the matter  with pastoral care.

Click here for a detailed description of the academic progress process.

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Received an Early Warning letter? Contact our advocate.

MPA Advocate Contact Details

The best way to contact one of our Advocates is by via email. For those postgraduates located off-campus or studying via distance education, advice can be provided by email, and supported by phone calls (funded by the MPA).


Sunshine Kamaloni


Sarah Murphy

Advocacy service at Peninsula, Parkville & the MMC

To support the needs of postgraduate students based at Peninsula, Parkville and MMC, an MPA advocate is scheduled to be on site to provide confidential, one-on-one support to postgrads. More information will be provided in the coming weeks.

Revised assessment and coursework unit procedures from Semester 2, 2017

Monash University recently revised its approach to assessment. There is a new Assessment in Coursework Units Policy which integrates the ‘Monash Assessment Vision’. There are also procedures which accompany the policy. The MPA urges postgrads to take note of these new procedures that come into effect from Semester 2, 2017. More details are available here

Making Good Decisions Advocacy Forum

Click here to view slides from the 2017 MPA advocacy forum