Academic Progress & Exclusion

The University reviews the academic progress of all students to help you successfully complete your course. If, however, the University considers your progress unsatisfactory, the academic progress process may be triggered.

If you fail multiple units, you might receive an Early Warning letter, Notice of Referral or Notice of Decision. It’s really important that you don’t ignore this and immediately seek advice from the MGA. Our advocates can help you navigate through your situation to avoid getting excluded from your course.

Advocates may help in the form of writing a letter of advice to the student outlining their options, conducting an interview to discuss the salient points of each case and advising on what aspects to address when responding to the Academic Progress Committee (“APC”).

The intention of the process is to identify students who are considered to be  “at risk of failing” by the University. Those students will be warned in advance. Please note that students at Monash University are not automatically excluded.

The academic progress process is automatically triggered if and when a student has:

  • Completed at least two semesters of candidature and, in the period commencing in December of the previous year, passed less than 50% of the student’s enrolment;
  • Failed the same compulsory unit twice, or
  • Failed to comply with any terms or conditions imposed by the faculty board or by an academic progress committee of the faculty.

In some cases the MGA advocate assists students in writing detailed submissions which are sent to each APC in advance of hearings. If required by the student the Advocate can attend the hearing with them. The Advocate attends as the student’s support person because advocating on behalf of students during hearings is not permitted by university rules.

If a student attends an APC hearing they will receive a decision at the conclusion of the hearing. Each student also receives a letter from the faculty confirming the decision of the APC.

Exclusion is only penalty that can be imposed by the APC.

More often than not, students may be required to enrol in a lesser load to assist them in progressing successfully in their course.

It is therefore vital that students receive support during a stressful process. The MGA staff treats academic progress matters very seriously and approaches the matter with pastoral care.

Click here for a detailed description of the academic progress process.

Got questions? We’ve got answers!

Over the years we have compiled a list of FAQs in response to the enquiries we have received. Bookmark this page for future reference and if your question isn’t listed – get in touch with us!

Click here to read our advice and advocacy FAQs.

Received an early warning letter? Book an appointment with an MGA advocate.

To get in contact with one of our advocates, please book an appointment via email. Alternatively, you can call the Clayton (9905 3197) or Caulfield (9903 1880) office to speak to one of our advocates.

Advocate for Clayton, AMREP, MMC and Gippsland:

Sunshine Kamaloni

James Breheny

Advocate for Caulfield, Peninsula, Parkville and Law Chambers:

Sarah Murphy

Ying Xu

Unsatisfactory Academic Progress

The University reviews the academic progress of all students to assist them towards the successful completion of their course and, where necessary, directs them to the appropriate source of personal and/or academic assistance.  However, if a student’s progress is considered to be unsatisfactory, the University may decide to implement an intervention strategy as outlined in the Academic Progress Intervention Strategy Procedures.