Academic Progress & Exclusion

The University reviews the academic progress of all students to help you successfully complete your course. If, however, the University considers your progress unsatisfactory, the academic progress process may be triggered.

Monash University regularly monitors and checks the progress of all coursework students. If you have failed units, you will be contacted by email about your academic progress and asked to complete an online tool (either My Progress and Support or My Plan for Success). The purpose of this check-in is to help support you so you succeeded in your studies. However, it can have a serious impact on the continuation in your degree, so we strongly recommend you contact an MGA advocate for advice if you receive one of these emails.

Risk Levels

If you have failed units or have not completed a compulsory course requirement, you will be assigned an academic progress risk level.

Level 1

What this means: You have failed one or more units, but haven’t otherwise met the unsatisfactory academic progress criteria. You will be offered advice to help you get back on track.

What you need to: Complete My Progress and Support online tool (link included in the email you received) and then attend any academic progress meeting you are invited to.

How an MGA advocate can help you: Before you complete My Progress and Support, we can talk with you about what has been going on and help you identify and address any underlying barriers to success. We can assist you in completing My Progress and Support.

Level 2

What this means: You have met the unsatisfactory academic progress criteria for the first time. You will be given advice and recommendations. You may have conditions placed on your enrolment.

What you need to: Complete My Progress and Support online tool (link included in the email you received) and then attend any academic progress meeting you are invited to.

How an MGA advocate can help you: Before you complete My Progress and Support, we can talk with you about what has been going on and help you identify and address any underlying barriers to success. We can assist you in completing My Progress and Support. We can attend the academic progress meeting with you as a support person.

Level 3

What this means: You have met the unsatisfactory academic progress criteria again, or you failed to comply with previous enrolment conditions, or you have failed to complete a compulsory course requirement. You are at risk of exclusion from your course due to failing to meet academic progress requirements.

What you need to: Complete My Plan for Success online tool and attend any meeting or APC hearing you are invited to.

How an MGA advocate can help you: Before you complete My Plan for Success, we can talk with you about what has been going. We can assist you in completing My Plan for Success. We can help you prepare for and attend the APC hearing with you as a support person.

What do I need to say?

Everyone’s experience and circumstances are different. We recommend you speak with an MGA advocate for individualised advice. However, in short, the key things to think about are:

  1. What happened that impacted your studies / meant you failed?
  2. What have you done to address this?
  3. What will you do in the future to help you succeed in your studies? What is your plan?

What can I do while waiting to speak with an MGA advocate?

Reflect on what you think might have impacted your studies. Look over the My Progress and Support or My Plan for Success questions. You can begin drafting your responses (both tools allow you to save and exit without submitting). Both tools can help you in recognising barriers to success.

If you have experienced illness or a significant life event that had a big impact on your ability to study, start preparing supporting documents (only required if you are at Level 3, other levels cannot provide supporting documents).

I have received a notice that I am excluded due to unsatisfactory academic progress. Can I appeal this decision?

Yes, appeals are available if your case meets certain and specific grounds. We strongly recommend you contact an MGA advocate for advice, and to do so quickly because the time in which to appeal is quite short.

I have been told I have to change my enrolment. I do not like this decision. Can I appeal it?

Yes, it is possible to request a review of enrolment conditions. We strongly recommend you contact an MGA advocate for advice, and to do so quickly because the time in which to request a review is quite short.

Received an email about academic progress? Book an appointment with an MGA advocate.

To get in contact with one of our advocates, please book an appointment via email. Alternatively, you can call the Clayton (9905 3197) or Caulfield (9903 1880) office to speak to one of our advocates.

Clayton office:

Sunshine Kamaloni
sunshine.kamaloni@monash.edu

James Breheny
james.breheny@monash.edu

Caulfield office:

Sarah Murphy
sarah.murphy@monash.edu

Ying Xu
ying.xu1@monash.edu

Academic progress hearings (APC hearings)

If you are at Level 3, you might be asked to attend a hearing where a panel will ask you questions about your academic progress and plan for success. The panel will make a decision about your right to continue in your degree, or to exclude you. If you receive an invite to a hearing, immediately contact an MGA advocate for advice and support!

Exclusion due to unsatisfactory academic progress

If you have failed units and the university is not convinced you are in a position to do better in your studies, you may be excluded (removed) from your course. This can have serious consequences. Only students at Risk Level 3 are at risk of exclusion. Contact an MGA advocate now!

Students at Level 3 who do not respond to My Plan for Success are at heightened risk of exclusion.

Enrolment conditions

After reviewing your progress, your faculty can impose enrolment conditions on you. Examples of enrolment conditions include “you are required to underload” or “you must pass a unit in the following semester”. The purpose of enrolment conditions are to help you, but sometimes students are not happy with them. If that is you, you can contact an MGA advocate to find out what your options are.